Privacy Policy

Privacy Policy (Datenschutzerklärung)

Last updated: [9 January 2026]

This Privacy Policy explains how we process personal data when you use this Website. The legal basis for transparency obligations is primarily the GDPR (in particular Art. 13 GDPR).

1. Controller (Responsible party)

Controller under the GDPR:

Dr. Thorsten Fuchs & Anna-Sophie Fuchs

[Street + Number]

[Postal Code] [City]

Germany

Email: contact@pi-rho.org

2. Data protection officer

We are not required to appoint a data protection officer and have not appointed one.

3. Hosting / Website provision (server logs)

This Website is hosted via Author Websites by BookBub (service provider). When you access the Website, technical data may be processed to deliver the page and ensure security, including:

IP address (possibly in shortened form),
date/time of access,
requested page,
user agent / browser information,
referrer URL,
error logs.

Purpose: website delivery, stability, security, abuse prevention.

Legal basis: Art. 6(1)(f) GDPR (legitimate interests in operating a secure, reliable website).

Retention: typically [e.g., 30 days] for security and troubleshooting, unless longer retention is required to investigate abuse.

4. Mailing list / newsletter

If you subscribe to our mailing list, we process:

your email address,
subscription metadata (timestamp, confirmation, IP address where applicable),
(optional) name if you provide it.

Purpose: sending updates about releases, errata, and new materials.

Legal basis: Art. 6(1)(a) GDPR (consent).

Double opt-in: If enabled, you will receive an email to confirm your subscription.

Withdrawal: You can unsubscribe at any time via the unsubscribe link in emails or by contacting us. Withdrawal does not affect the lawfulness of processing before withdrawal.

Newsletter service provider: [BookBub mailing list tool / Mailchimp / MailerLite / …].

If the provider is outside the EU/EEA, transfers may occur based on appropriate safeguards (e.g., EU Standard Contractual Clauses).

Retention: until you unsubscribe, plus [e.g., up to 3 years] to document consent and compliance (where necessary).

5. Contacting us

If you contact us (e.g., via contact form or email), we process the data you provide (name, email, message content, and related metadata).

Purpose: responding to inquiries, correspondence.

Legal basis: Art. 6(1)(b) GDPR (pre-contractual steps / communication) and/or Art. 6(1)(f) GDPR (legitimate interest in responding).

Retention: typically [e.g., 12 months] after the last communication, unless longer retention is necessary (e.g., to document agreements).

6. Book retailer links (e.g., Amazon)

This Website links to third-party retailers. When you click such a link, you leave our Website. The retailer processes data under its own privacy policy. We do not control retailer processing.

(Optional clause — only include if true)

If we use affiliate links, those links will be clearly identified.

7. Cookies and similar technologies

This Website may use cookies or similar technologies necessary for core functionality and security.

If non-essential cookies or tracking technologies are used (e.g., analytics/marketing), consent is required under applicable rules for device access (in Germany, typically based on the framework formerly known as TTDSG, now referred to as TDDDG).

How to manage cookies:

Use your browser settings to delete or block cookies.
If the Website provides a consent banner, you can manage preferences there.

8. Recipients of data

Depending on your use, data may be shared with:

Hosting/provider (BookBub Author Websites),
newsletter provider (see section 4),
IT service providers acting as processors,
authorities where legally required.

We use processors under GDPR Art. 28 agreements where applicable.

9. International transfers

If service providers process data outside the EU/EEA, we rely on appropriate safeguards (e.g., Standard Contractual Clauses) or another lawful transfer mechanism.

10. Your rights

You have the following rights under the GDPR (subject to legal requirements):

access (Art. 15),
rectification (Art. 16),
erasure (Art. 17),
restriction (Art. 18),
data portability (Art. 20),
objection (Art. 21),
withdrawal of consent (Art. 7(3)).

You also have the right to lodge a complaint with a supervisory authority. For Germany, you may contact the data protection authority in your federal state (Bavaria, if you reside there).

11. Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes in the Website or legal requirements. The “Last updated” date shows the current version.